Asianajotoimisto Sillanpää Oy’s privacy statement
This privacy statement describes how Asianajotoimisto Sillanpää Oy (business ID 2948859-9) collects, processes and stores personal data. Furthermore, this privacy statement describes the rights of data subjects.
“Personal data” means any information concerning a natural person (the data subject), based on which the said person can be identified, either directly or indirectly. A person may be identified on the basis of their name, personal identity code or a typical characteristic, for example.
Asianajotoimisto Sillanpää Oy follows the EU’s General Data Protection Regulation (GDPR) and other applicable data protection legislation in its operations. In addition, Asianajotoimisto Sillanpää Oy observes the Code of Conduct for Attorneys-at-Law and good processing practice, which primarily means that the option offering the best possible protection of privacy and personal data is selected in situations subject to interpretation. Good processing practice is a flexible standard, steering towards an interpretation of the law for the benefit of the individual.
According to the EU’s General Data Protection Regulation, the data controller is required to provide data subjects with information in a clear form. This is Asianajotoimisto Sillanpää Oy’s record in accordance with the EU’s General Data Protection Regulation, which fulfils the obligation to provide information in accordance with the General Data Protection Regulation.
1. Controller
Asianajotoimisto Sillanpää Oy (business ID 2948859-9)
c/o Toimistohotelli Eka
Hämeenkatu 5 A, FI-33100 Tampere
2. Contact details in matters regarding the register
Attorney Ismo Sillanpää, tel. +358 50 566 6782, email: [email protected]
3. Purpose of use of personal data and legal basis for processing
We only collect personal data that is relevant, required and necessary for the purpose of practicing law. Depending on the situation, the legal basis for processing is a legitimate interest, consent or, in some cases, a contract.
The processing of personal data is based on the customer relationship between Asianajotoimisto Sillanpää Oy and the customer, the customer’s consent, the assignment given by the customer or another factual connection. Personal data is used for arranging the handling, planning and execution of assignments as well as for allocating actions to each assignment. It is also used for the determination of legal incompetence, if any, when accepting an assignment.
4. Content of personal data and sources of data
In general, Asianajotoimisto Sillanpää Oy collects and processes contact details and other personal data in the context of legal assignments.
Personal data may be processed on the basis of applicable legislation or an order of the court in connection with a trial or proceedings of the authorities.
It may be necessary to process personal data in connection with business arrangements, such as mergers and different kinds of sales or transfers of business.
In general, Asianajotoimisto Sillanpää Oy collects personal data directly from individuals themselves or from company contact persons. In the case of legal assignments, personal data concerning the counterparty/counterparties of court proceedings, for example, may be disclosed in documents. Information may also be collected from other sources, such as the Tax Administration, Fonecta Finder, customer data services, the authorities, the parish, banks or companies.
Asianajotoimisto Sillanpää Oy stores and processes personal data regarding the following matters:
- forename and surname
- address
- telephone number
- personal identity code
- copy of identification
- nature of assignment
- personal data related to employment
- personal data related to the handling, execution, development and follow-up in the context of customer relationships, customer service and the related communications and marketing
- data related to previous customer relationships
- contact persons of corporate and organization customers
- actions undertaken
- invoicing information
- holdings and interests
- information about political exposure
- partnerships
- counterparties of customers
- contents of the assignment according to the legal classification
- information pertaining to the recovery of receivables
- information necessary for legally required duties or other duties of Asianajotoimisto Sillanpää Oy.
5. Rights of the data subject
The data subject has the following rights. Requests concerning the exercise of such rights must be sent by email to [email protected]
Right of access
The data subject has the right to inspect the personal data held by us. Such a right of access may, however, be denied based on the restrictions listed in the legislation. As a general rule, exercising the right of access is free of charge.
Right to rectify data
A data subject may request the rectification of any inaccurate or incomplete data concerning them.
Right to object processing
The data subject may object to the processing of their data if they feel that their personal data has not been processed in accordance with the legislation.
Right to prohibit direct marketing
The data subject has the right to prohibit the use of their information for direct marketing.
Right to erasure
The data subject has the right to have the controller erase data concerning them if the processing of the data is not necessary. We will process the request for erasure and then either erase the data or give a justified reason as to why the data cannot be erased. The right to have one’s data erased does not apply to any such personal data which must be stored for administrative, legal or data security reasons.
Right to withdraw consent
If the processing of the data subject’s personal data is based solely on their consent, i.e., not a customer relationship or membership, the data subject has the right to withdraw their consent.
The data subject has the right to appeal against a decision to the Data Protection Ombudsman.
The data subject has the right to request that we restrict the processing of disputed data until the matter is resolved. Further information: https://tietosuoja.fi/en/home
Right of appeal
The data subject has the right to notify the Data Protection Ombudsman if they feel that we are violating the applicable data protection legislation in the processing of personal data. Further information: tietosuoja.fi/en/home
6. Regular disclosures of data
No personal data is disclosed outside Asianajotoimisto Sillanpää Oy, unless it is legally required.
7. Duration of processing
As a general rule, personal data is processed for as long as the customer relationship, partnership or other contract is in force. The legally required storage periods in accordance with, e.g., the Accounting Act, Employment Contracts Act and Limited Liability Companies Act apply to the storage of personal data.
8. Processors
Personal data is processed by the controller, members of the Board of Directors, the managing director and employees. We may also outsource the processing of personal data partly to a third party, in which case contractual arrangements will be made to ensure that personal data is processed in accordance with the applicable data security legislation and, otherwise, appropriately.
9. Transfer of data outside the EU
In general, personal data is not transferred outside the EU or the European Economic Area, unless this is required by the customer or by the legislation.
10. Automated decision-making and profiling
We do not use the data for automated decision-making or profiling.
11. Register protection principles
All data is stored securely. Personal data is only processed by the parties that need such data in their duties.
Furthermore, attorney-client privilege applies to all Asianajotoimisto Sillanpää Oy customers.